SmartHubs Documentation
Core Features
Explore the key features that make SmartHubs the leading audit management platform.
Last updated: February 2026
Audit Project Management
Create, organize, and execute audit projects with flexible workflows and templates.
✓ Project Templates
Pre-built templates for common audit types accelerate project setup.
✓ Flexible Workflows
Configure custom workflows that match your audit processes.
✓ Progress Tracking
Real-time dashboards show project status and team productivity.
✓ Timeline Management
Built-in scheduling and milestone tracking keeps audits on track.
✓ Task Assignment
Assign procedures and tasks to team members with automatic notifications.
Evidence & Documentation
Centralized evidence management with version control and audit trails.
✓ Central Repository
Store all audit evidence in one secure, searchable location.
✓ Multiple File Types
Support for documents, spreadsheets, images, videos, and more.
✓ Version Control
Track all versions of documents with date and author information.
✓ Evidence Linking
Link evidence to specific procedures and findings for traceability.
✓ Annotations & Comments
Add annotations directly to documents for team collaboration.
Finding & Observation Management
Document, track, and manage audit findings from identification through resolution.
✓ Finding Documentation
Structured templates for documenting findings with context and impact.
✓ Severity Ratings
Classify findings by severity level (Critical, High, Medium, Low).
✓ Recommendation Development
Create actionable recommendations linked to each finding.
✓ Management Response
Capture management's response and remediation plans.
✓ Finding Approval Workflows
Multi-level review and approval process for quality assurance.
Reporting & Distribution
Generate professional, customizable audit reports with multiple export options.
✓ Automated Report Generation
Generate reports with a single click from audit data.
✓ Customizable Templates
Create custom report templates with your branding and structure.
✓ Executive Summary
Auto-generated executive summary highlighting key findings.
✓ Multiple Export Formats
Export as PDF, Word, Excel, or HTML for easy distribution.
✓ Secure Distribution
Share reports securely with stakeholders with audit trail.
Collaboration & Communication
Built-in collaboration tools for seamless team coordination.
✓ Comments & Discussions
Thread-based discussions on any audit element for clarity.
✓ @Mentions & Notifications
Tag team members and get instant notifications of updates.
✓ Activity Feed
Real-time activity stream shows all project changes.
✓ Status Updates
Track procedure status and completion through the audit lifecycle.
✓ Email Notifications
Automatic notifications keep team members informed of changes.
Access Control & Security
Enterprise-grade security with granular access controls.
✓ Role-Based Access Control
Five predefined roles with ability to create custom roles.
✓ Project-Level Permissions
Restrict access to specific audits and projects.
✓ Two-Factor Authentication
Optional 2FA for enhanced account security.
✓ Complete Audit Trail
Track all changes with who, what, when, and why information.
✓ Data Encryption
AES-256 encryption at rest and SSL/TLS in transit.
Analytics & Dashboards
Real-time insights into audit progress and metrics.
✓ Project Dashboards
Overview of audit progress, timelines, and team productivity.
✓ Key Metrics
Track procedures completed, findings identified, and progress percentage.
✓ Portfolio View
Aggregate view of all audits across the organization.
✓ Custom Dashboards
Create personalized dashboards with widgets you care about.
✓ Export Analytics
Export audit metrics and data for further analysis.
Integration Capabilities
Connect SmartHubs with your existing tools and systems.
- REST API for custom integrations
- Single Sign-On (SSO) via SAML 2.0 and OpenID Connect
- Cloud storage integration (Google Drive, OneDrive, Dropbox)
- Email integration for notifications
- Calendar integration for scheduling
- Webhook support for automated workflows
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